Xero LiveXero stays the system of record.
Disbo posts to it.
Disbo reads your chart of accounts, contacts, vendors and bank deposits, and posts the settlement deposit and each payout as one entry in your memo format. Posting stays read-only until you switch it on.
Xero stays the system of record. Disbo posts to it.
Each item below is stated for Xero specifically; other systems have their own page.
What comes in Live
- Chart of accounts, contacts (your client ledger), vendors
- Bank deposits and the bank feed for matching
- Costs already paid from Xero or a card, onto the case
What goes back Live
- The settlement deposit, matched to the contact
- Each trust payout as a check or expense with the check number as the document number, your memo format and posting date
- Case costs from operating
- Disbo's fees to the operating fee account you choose
- A void and reissue, in an open period
One client's money, line by line.
A register for one contact: the deposit, each payout with its check number and memo, and a balance that ends at $0.00.
| Date | Num | Payee | Memo | Payment | Deposit | Balance |
|---|---|---|---|---|---|---|
| Oct 1 | DEP | Ramirez, Elena — 24-0931 | Settlement deposit | $100,000.00 | $100,000.00 | |
| Oct 9 | 10421 | Northgate Spine & Rehab | Ramirez, Elena – 24-0931 · Medical provider | $38,210.00 | $61,790.00 | |
| Oct 10 | 10422 | Patel, A. MD | Ramirez, Elena – 24-0931 · Medical provider | $12,650.00 | $49,140.00 | |
| Oct 10 | 10423 | Anderson & Reed LLP | Ramirez, Elena – 24-0931 · Referral fee | $24,000.00 | $25,140.00 | |
| Oct 10 | 10424 | Ramirez, Elena | Ramirez, Elena – 24-0931 · Client proceeds | $25,140.00 | $0.00 |
Connected in four steps, on one call.
Our implementation team does this with your Xero admin on the implementation call.
Connect with API credentials
Connect with API credentials from your Xero admin.Done with our team on the implementation call.
Map accounts
Trust bank account, trust liability ledger, fee account, posting date.Done with our team on the implementation call.
Set naming and memo
Case-number source, payee naming and the payout memo template.Done with our team on the implementation call.
Post one test payment and compare
Post one test payment and compare it in Xero; then switch posting on.Done with our team on the implementation call.
Keep your books. Xero stays the system of record.
Disbo posts after the payout is approved. Everything before that is yours.
One trust ledger, customers as client ledgers
Each client is a contact under one trust liability ledger. Per-client sub-accounts are set up with our team.
Your memo, every line
Each payout is posted with your memo template and posting date, and the check number as the document number.
Receipts and interest posted
The settlement deposit is posted and matched to the contact.
Voids in open periods; a log for closed ones
A void and reissue posts in an open period. For a closed period, Disbo gives you the void log and you post the reversal.
Trust and operating, connected separately
Trust and operating are connected separately. An MSO file is left out.
Nothing moves out of Xero
The chart of accounts and vendors are read, never changed.
What the bar asks about.
Three questions a managing partner asks before connecting a system. Tap one.
Who can send a payment?
Staff prepare payouts. Only a registered admin or an authorized signer can release them, from a phone, with two-factor on every send. You can require a second approver above any amount you choose.
Who has looked at this?
The flow of funds has been reviewed with the California State Bar, other state bars, Ellen Pansky's office, and IOLTA.org. Fees come only from operating. Every payout is tied to a case and a payee. Disbo charges nothing to your clients and has no law firm investors.
What does the audit log show?
One log per payment: who prepared it, who approved it, and when it was sent, delivered, and cashed. Uncashed checks are aged by days outstanding. Every open case shows its settlement, what is still in trust, and who has been paid, so nothing lives in a side spreadsheet.
Questions about Xero and Disbo.
We don't have admin on our own Xero.
You'll need it for the connection; your bookkeeper or office manager can grant it on the call.
What about voids after the books are closed?
Disbo gives you the void log; you post the reversal.
Does Disbo overwrite names?
No. It links to the existing contact or vendor.
Our firm is moving from QuickBooks to Xero.
A remap of the accounting sync, keyed on the case number; not a reimplementation.
See Disbo post to Xero.
Bring your trust and operating accounts to the call. We map them and post one test payment to compare.
Book a Demo →