QuickBooks Online LiveQuickBooks stays the system of record.
Disbo posts to it.
Disbo reads your chart of accounts, customers, vendors and bank deposits, and posts the settlement deposit and each payout as one entry in your memo format. Posting stays read-only until you switch it on.
QuickBooks Online stays the system of record. Disbo posts to it.
Each item below is stated for QuickBooks Online specifically; other systems have their own page.
What comes in Live
- Chart of accounts, customers (your client ledger), vendors
- Bank deposits and the bank feed for matching
- Costs already paid from QuickBooks or a card, onto the case
What goes back Live
- The settlement deposit, matched to the customer
- Each trust payout as a check or expense with the check number as the document number, your memo format and posting date
- Case costs from operating
- Disbo's fees to the operating fee account you choose
- A void and reissue, in an open period
- The 1099 flag on vendor payments
One client's money, line by line.
A register for one customer: the deposit, each payout with its check number and memo, and a balance that ends at $0.00.
| Date | Num | Payee | Memo | Payment | Deposit | Balance |
|---|---|---|---|---|---|---|
| Oct 1 | DEP | Ramirez, Elena — 24-0931 | Settlement deposit | $100,000.00 | $100,000.00 | |
| Oct 9 | 10421 | Northgate Spine & Rehab | Ramirez, Elena – 24-0931 · Medical provider | $38,210.00 | $61,790.00 | |
| Oct 10 | 10422 | Patel, A. MD | Ramirez, Elena – 24-0931 · Medical provider | $12,650.00 | $49,140.00 | |
| Oct 10 | 10423 | Westbrook & Vale | Ramirez, Elena – 24-0931 · Referral fee | $24,000.00 | $25,140.00 | |
| Oct 10 | 10424 | Ramirez, Elena | Ramirez, Elena – 24-0931 · Client proceeds | $25,140.00 | $0.00 |
Connected in four steps, on one call.
Our implementation team does this with your QuickBooks Online admin on the implementation call.
Connect with a QuickBooks admin login
Settings → Integrations → QuickBooks Online; connect trust and operating company files.Done with our team on the implementation call.
Map accounts
Trust bank account, trust liability ledger, fee account, posting date.Done with our team on the implementation call.
Set the naming
Case-number source, payee naming ("Last, First – case number"), payout memo template.Done with our team on the implementation call.
Post one test payment and compare
Post one test payment and compare it in QuickBooks; then switch posting on.Done with our team on the implementation call.
Keep your books. QuickBooks Online stays the system of record.
Disbo posts after the payout is approved. Everything before that is yours.
One trust ledger, customers as client ledgers
Each client is a customer under one trust liability ledger. Per-client sub-accounts are set up with our team.
Your memo, every line
Each payout is posted with your memo template and posting date, and the check number as the document number.
Receipts and interest posted
The settlement deposit is posted and matched to the customer.
Voids in open periods; a log for closed ones
A void and reissue posts in an open period. For a closed period, Disbo gives you the void log and you post the reversal.
Two company files
Trust and operating are connected separately. An MSO file is left out.
Nothing moves out of QuickBooks Online
The chart of accounts and vendors are read, never changed.
What the bar asks about.
Three questions a managing partner asks before connecting a system. Tap one.
Who can send a payment?
Staff prepare payouts. Only a registered admin or an authorized signer can release them, from a phone, with two-factor on every send. You can require a second approver above any amount you choose.
Who has looked at this?
The flow of funds has been reviewed with the State Bar of California and IOLTA.org. Fees come only from operating. Every payout is tied to a case and a payee. Disbo charges nothing to your clients and has no law firm investors.
What does the audit log show?
One log per payment: who prepared it, who approved it, and when it was sent, delivered, and cashed. Uncashed checks are aged by days outstanding. Every open case shows its settlement, what is still in trust, and who has been paid, so nothing lives in a side spreadsheet.
Questions about QuickBooks Online and Disbo.
We don't have admin on our own QuickBooks.
You'll need it for the connection; your bookkeeper or office manager can grant it on the call.
We use sub-accounts per client.
Supported through a mapping our team sets up; most firms use one trust ledger with customers.
What about voids after the books are closed?
Disbo gives you the void log; you post the reversal.
Does Disbo overwrite names?
No. It links to the existing customer or vendor.
Do you support QuickBooks Desktop?
Yes, through a custom-built connection with its own setup.
Start here: the master guide
QuickBooks Trust Accounting: Best Practices by Version
One trust liability GL account per real trust bank account. One QuickBooks Customer per case. Put the case Customer on every trust transaction, then use a client-ledger report to see whose money is whose.
Read the guide (3 min)
- QuickBooks Online Plus
How to Set Up Trust Accounting in QuickBooks Online Plus
For small firms: avoid the 250-account and 40-class limits with one trust liability account and the Customer field.
9 min read
- QuickBooks Online Advanced
Trust Accounting for High-Volume Firms in QuickBooks Online Advanced
Keep one client-ledger method as volume grows. Use custom roles, a saved report and a controlled monthly close.
10 min read
- QuickBooks Desktop
Trust Accounting in QuickBooks Desktop: Pro, Premier and Enterprise
Use Customer:Job on trust lines, plan for list capacity, and protect closed periods in your Desktop file.
10 min read
- Intuit Enterprise Suite
Trust Accounting for Multi-State Firms in Intuit Enterprise Suite
Separate real trust accounts by bank and entity. Use dimensions for State, Matter and Practice area without netting client money across them.
10 min read
See Disbo post to QuickBooks Online.
Bring your trust and operating accounts to the call. We map them and post one test payment to compare.
Book a Demo →