01 / Print and mail
A paper payment means a printer, a signature, an envelope, and a trip to the mail. Disbo takes on printing and mailing after firm approval.
← Settlement disbursement
IOLTA check outsourcing for PI firms
Every settlement dollar. Paid, tracked, reconciled.
Outsource IOLTA checks without giving up control. Disbo prints and mails firm-approved trust-account checks, keeps payments tied to each matter, and helps your team see outstanding checks during reconciliation. ACH is an option, not a requirement.
Free pay-as-you-go: $4.97 per ACH or mailed-check payment. Optional paid plans start at $49. Ask about setup and applicable terms.
Matter payment overviewIllustration
Settlement · sample matter
Payment review
Medical providerMailed check$2,400
Client distributionMailed check$8,750
Co-counselACH option$1,800
Outstanding checks
Aging view
Follow up on open items
Matter record
Payment → ledger
Approvals and payment history remain connected.
Legal Check Printing and Mailing Services
Disbo arranges printing and automated mailing of firm-approved settlement checks through a third-party provider. Your firm chooses the appropriate account, reviews recipient amounts and approves release; payment and approval records remain linked to the matter for outstanding-check follow-up and reconciliation.
This outsourced check distribution replaces in-house check writing, printing and envelope handling—not your firm’s judgment or bank records. It is not a local or MICR printing product, and multi-recipient payments do not mean automatic settlement or check splitting. Trust and operating accounts serve different purposes; confirm your configuration and jurisdiction’s requirements.
Free pay-as-you-go: $4.97 per ACH or mailed-check payment. Optional paid plans start at $49. See plans and fees.
Evaluating vendors? Read the sourced Disbo vs. Checkrun buying guide for printing, approvals, accounting sync and reconciliation questions. Product sources reviewed October 19, 2026: outsourced-check announcement and account-selection guide.
The manual work
One settled case. Multiple checks. Too many handoffs.
Printing and mailing is only part of the job. The firm also needs to know who approved a payment and which checks remain open.
02 / Answer questions
When a recipient asks about a check, staff need a record connected to the right matter instead of digging through separate systems.
03 / Resolve open checks
A check that remains uncashed needs attention. Aging reports give the team an actionable list for follow-up and reconciliation.
How it works
Your firm approves. Disbo mails. You stay in the loop.
You decide who gets paid and approve the payments. Disbo handles the check printing and mailing. Your team can see what still needs attention.
Choose the account and payees
Your firm confirms the appropriate trust account, then adds the people and businesses owed money on a case and their payment amounts. Operating-account expenses follow a separate account workflow.
Check the amounts
Your team checks the payment list against the settlement paperwork and the money held for that client.
Your firm approves
Authorized people at your firm review and release the payments. For applicable trust payments, two-person approval and two-factor authentication remain in place.
Disbo mails the checks
Once approved, Disbo arranges printing and mailing. You can use ACH for a recipient instead when available, but you do not have to.
Follow up on open checks
See mailing progress and a list of checks that are still outstanding. The payment and approval record stays with the case, so your team can compare it with bank and trust records.
Mail and bank timing vary. Your firm still chooses the right account, reviews bank activity, and handles its trust-account duties. Connections to other software depend on your setup.
What stays connected
Mail the check. Keep the controls and records.
Check outsourcing should not create a second, disconnected accounting process.
Payments
Check printing and mailing
Approved paper checks are printed and mailed for the firm from its trust-account workflow.
Payments
Optional ACH
Choose an electronic payment when it fits; recipients who need a check can still receive one.
Tracking
Outstanding-check aging
Find open checks by age so your team can follow up on items that have not cleared.
Tracking
Matter-linked history
Keep payment and approval records connected to the relevant matter rather than a separate mail queue.
Controls
Firm-controlled approvals
Authorized firm users approve applicable IOLTA payments before release; outsourcing the mailing does not outsource the decision.
Accounting
Three-way reconciliation
Use bank, trust-ledger, and client-balance records together to review differences and outstanding items.
System boundaries matter. Your bank remains the source of funds. Supported case-management and accounting connections can exchange payment information where configured; confirm your exact fields and workflow during onboarding. See payment methods and trust accounting.
Pricing
Free pay-as-you-go access.
ACH or mailed check: $4.97 per payment on free pay-as-you-go. Optional paid plans start at $49. Review your firm’s bank setup, workflow and applicable terms. No delivery or processing-time promise is implied.
Free pay-as-you-go · ACH or mailed check
$4.97/ payment
Optional paid plans start at $49. See full plans and fees, then ask for a walkthrough tailored to your firm's check volume and approval process.
Questions
Before you move the check queue.
The operational details matter as much as the mailing.
Who approves checks before they are sent?
Your firm does. Staff can prepare payments for review, and authorized approvers release applicable trust-account payments through the firm's configured approval workflow. Disbo handles printing and mailing after approval.
Can we send checks without requiring ACH?
Yes. A mailed check is an option for recipients who need paper. ACH is available when it fits the recipient and the firm's setup; it is not required to outsource checks.
What happens when a check has not been cashed?
Outstanding-check aging reports help your team find checks that remain open and decide when to follow up, void, or reissue. The firm should verify check and bank activity as part of its reconciliation process.
Does Disbo take over our trust-account responsibilities?
No. Disbo supports approvals, matter-linked records, and three-way reconciliation. Trust-account rules vary by jurisdiction, and your firm remains responsible for legal and accounting judgment, supervision, and its bank records.
How long does a mailed check take?
Timing depends on approval, printing, postal service, destination, and bank processing. Ask about the available workflow and expected timing for your firm during a demo.
What does outsourced check mailing cost?
Free pay-as-you-go access is $4.97 per ACH or mailed-check payment. Optional paid plans start at $49; see the pricing page for full plans and fees. Discuss your configuration and applicable terms with the Disbo team.
Trust-account requirements vary by jurisdiction. Your firm retains legal and accounting judgment. For the broader all-rails process, read IOLTA disbursement automation; for account selection, see trust versus operating-account checks.
See where every settlement dollar is.
See how firm approval, mailed checks, outstanding-item review, and matter records fit together in your workflow.